MINUTES
The Village of Evendale
Regular Council Meeting
November 11th, 2010
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Police Chief Niel Korte; Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved
Committee Reports:
Finance, Administration, Recreation, Service, Engineering and GHF Committee: Mr. Schaefer commented that the net loss to date for 2010 is $595,000, as anticipated. The unencumbered balance is approximately $12,400,000.
Police and Fire Council Committee: Aggregation will be on the agenda for this evening. No other reports.
Mr. Vonderhaar reported that St. Rita’s Gala is November 13th for their scholarship fund. Christmas Light- up is December 5th.
Susan VanAmerongen, President of GHFF, made a presentation to the Village regarding the proposed new agreement. Susan did an overview of past year regarding visitors, financials grants and donations.
Highlights of advantages of GHF to the Village: GHF provides green space, educational resource for local schools, a new partnership with Princeton schools for all 4th graders to visit the farm, many volunteer opportunities, and brings visitors to Evendale.
Highlights of proposed 2011 agreement: All Evendale residents will receive free annual memberships, a trail to connect Cooper Rd. to Kingport Rd, GHF will adopt a master plan for the farm in 2011, the agreement is a 5 year contract at $300,000 per year which will be reduced if tax revenues follow below a specific level, and no capital improvement money.
Presentation of Ordinances
The Mayor presented Ord. #10-57 ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE AUTOMATIC AGGREGATION PROGRAM AGREEMENT BETWEEN INTEGRYS ENERGY SERVICES – NATURAL GAS, LLC AND THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Discussion: Ordinance is concerning agreement with Village of Evendale and Integrys Energy System. At the meeting on November 18th, the plan will be explained to residences and pricing may be presented. Letters will be sent to residents to explain the pricing and process and the “opt out” process. Pricing will be locked in around Thanksgiving.
A motion to read Ord. #10-57 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-57 was made by Ms. Smiley-Robertson, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #10-57 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-57 adopted as an emergency.
The Mayor presented Ord. #10-49 AN ORDINANCE APPROVING, AS A GUIDE FOR FUTURE ECONOMIC DEVELOPMENT DECISIONS, THE VILLAGE OF EVENDALE BUSINESS READY EVENDALE STRATEGY. Discussion: Mr. Lohmeier asked if these actions are added into the budget. It will be discussed at the budget meeting. A motion to read Ord. #10-49 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-49 adopted as an emergency.
The Mayor presented Ord. #10-54 ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE LEASE AND AGREEMENT WITH THE GORMAN HERITAGE FARM FOUNDATION AND DECLARING AN EMERGENCY. A motion to read Ord. #10-54 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. This is the second reading.
The Mayor presented Ord. # 10-56 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE GENERAL FUND, MAKING ADDITIONAL APPROPRIATION IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. Discussion: The transfer of funds is for repair of a leak in the pool and refunds from programming. A motion to read Ord. # 10-56 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 10-56 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. # 10-56 as an emergency was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. # 10-56 adopted as an emergency.
The Mayor presented Ord. # 10-58 ORDINANCE MAKING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND FOR THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY.A motion to read Ord. # 10-58 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. This is the first reading.
The Mayor presented Ord. #10-59 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AN AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR THE GLENDALE MILFORD ROAD AND READING ROAD SIGNAL L.P.A. PROJECT AND DECLARING AN EMERGENCY. A motion to read Ord. #10-59 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-59 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #10-59 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-59 adopted as an emergency.
The Charter Review Form of Government Committee recommends the Village Manager form of government not be put on the ballot. Also the Director of the Development position be established in both title and job description. Also, a clarification of the title for Mr. Cameron so businesses understand his role. The Administrative Assistant to the Mayor, by ordinance, job duties do include economic development. The ordinance can be amended to change the title of the Administrative Assistant to clarify duties.
A workshop with the Planning Commission and Council will be on December 4th with Anchor Properties regarding the Evendale Commons. Time of the meeting will be determined.
Mr. Lohmeier would like to know what action needs to be taken for health care. Council is in agreement to go ahead with United Health Care and the structure that was presented in October. An ordinance will be presented at the December meeting.
Prescription Drug drop off will be November 13th form 10-2 at the Administration Building.
Other Business:
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved on roll call. Meeting was adjourned at 7:55.
_______________________
Mayor
Attest:
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Village Clerk
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